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Grants Coordinator III

Company Name:
Jackson Laboratory
Tracking Code
4601
Job Description
The Jackson Laboratory (JAX) is an independent, nonprofit biomedical research institution, leveraging eight decades of expertise in genetics and genomics to increase understanding of human disease. We are seeking a Grants Coordinator III at The Jackson Laboratory in Bar Harbor, Maine, to provide administrative, information coordination and project coordination support to the Office of Scientific Program Development (SPD). The position serves as SPD Liaison to the Office of Sponsored Programs (OSP) and coordinates and supports the grant submission process to various funding agencies, ensuring adherence to regulations and deadlines. The incumbent is the key organizer for SPD office activity and serves as assistant to the Senior Director of SPD.
This position will be an integral part of JAX's SPD team, which supports grants planning, opportunity identification and proposal preparation to enable Jackson Laboratory faculty and leadership to attract and retain extramural federal and peer-reviewed foundation funding.
Specific Responsibilities Include:
Coordinating and submitting non-federal grants on tight deadlines. Assist faculty by monitoring deadlines and interpreting guidelines; working directly with faculty and OSP staff to assemble and submit the application
Gathering, organizing, coordinating and quality-checking information needed for research grants and reports. Examples include faculty biosketches, grant boilerplate and departmental data
Providing support for institutional projects. Examples include coordinating timelines, meetings, materials and drafts; gathering and collating materials; and formatting drafts
Coordinating the Research Grants Committee (RGC) process and supporting the monthly meetings by communicating with faculty, collecting and distributing materials and ensuring the RGC process is followed in a timely manner
Maintaining the peer-reviewed Foundation Funding Opportunities database and sending out the monthly Foundation Funding Opportunities e-newsletter
Providing administrative support for SPD, including managing the Senior Director's calendar, arranging travel and meetings and handling purchasing/expense reports
Serving as liaison to the Office of Sponsored Programs (OSP)
The incumbent will be cross-trained in coordination and submission of federal grants to provide backup for OSP personnel
The Jackson Laboratory is an independent, nonprofit biomedical research institution based in Bar Harbor, Maine, with a facility in Sacramento, Calif., and a genomic medicine institute in Farmington, Conn. It employs a total staff of 1,500. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health.
Please submit a cover letter and resume, emphasizing directly applicable skills and experience, as one document. The successful candidate will have a consumer background/credit check prior to beginning employment. The Jackson Laboratory is an EOE/AA employer.
Required Skills
Ability to work independently with minimal supervision. Discretion, good judgment and problem-solving abilities are a must
Exceptional organizational skills and communication skills to work with faculty and staff individually and in teams
Exceptional interpersonal skills to build teams and trust among known and unfamiliar professionals in a high-pressure environment
Ability to multi-task, provide attention to detail and meet deadlines
Ability to gather data, compile information and prepare reports with accuracy under tight time constraints
Skill in reading and comprehending technical specifications as they relate to grant submission
Required Experience
A bachelor's degree in one of the life sciences, with experience in an office environment, is preferred; however, an associate's degree in secretarial/business with (2) two years of experience in Grants Coordination or other similar experience may substitute
Knowledge of general office procedures and computer software applications normally encountered in an office, including MS Office and EndNote
Job Location
Bar Harbor, Maine, United States
Position Type
Full-Time/Regular

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